Instructions for Authors 2017 Print E-mail


Instructions for authors (September 28, 2017)

Acta Gastro-Enterologica Belgica

Acta Gastro-Enterologica Belgica principally publishes studies in the field of clinical Gastroenterology. Pure animal or in vitro work will not be considered for publication in the journal. Translational research papers (including sections of animal or in vitro work) are considered by the journal if they have a clear relationship to or relevance for clinical gastroenterology. The language of the Journal is English. Papers from any country will be considered for Publication. Manuscripts submitted to the Journal should not have been published previously in English or any other language, nor should they be under consideration for publication elsewhere in English or any other language. Unsolicited papers are peer-reviewed before it is decided whether they should be accepted, rejected, or returned for revision. Papers that go too far beyond the scope of the journal will be returned to the authors by the editorial board generally within 2 weeks. The Journal reserves the right to edit the language of papers accepted for publication for clarity and correctness, and to make formal changes to ensure compliance with AGEB's style. Authors have an opportunity to review such changes in the proofs.


1. Submission of manuscripts

Submissions are only possible through the online editing system. You can log into the system by using the following link

Once you have created your account, you will be able to proceed with your submission.  Please save your account credentials in a secure place, you will need them at a later stage.  You will also receive them by email after creation of your account.

After submission of your manuscript, your will receive a manuscript number/registration code; please use this manuscript number in every correspondence with the Editorial Office or the Editor-in-chief.

Please note that this online editing system is hosted and managed by our publisher Universa Press (and not by the editorial office of AGEB).

If you encounter problems with the online editing system, you can click on the right of the screen on the "Support" button (orange button), this will create a ticket and a person in charge of the editing system will treat your ticket as soon as possible. You can also click on Contact Us (in the upper left corner of the screen) to see the details of the publisher or send an email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

2. Presentation of manuscripts

Authors are invited to submit the following types of paper for consideration: original articles, case reports (with restriction), letters to the editor, reviews, expert point of view, articles from Symposia or meetings, Consensus conferences and Guidelines from scientific societies.

a) A cover letter is required, stating the name and address of the corresponding author with telephone and fax numbers, e-mail and the type of manuscript (e.g. original article, case report, review, letter to the editor, symposium, clinical image).

b) A Copyright Form (Acta Gastro-Enterologica Belgica: Copyright Form (Exclusive Licence)) must be filled out and uploaded as a supplementary file after submission of your manuscript, this can be done at a later stage. After finishing your submission, you will receive a registration code from the editing system, by email. You will need this registration code when completing your copyright form.

The copyright form can be downloaded in an editable Word format by following this link: and as (non editable) pdf from our AGEB website: (Main Menu, Copyright Form)

- Complete the 4 pages of the copyright form, sign and date them and scan them into ONE pdf file

- Upload your Copyright form pdf in the online system (, author centre) as a "Supplementary file"
An accepted paper can only be published if the copyright form is in place in the online submission system.

c) The manuscript pages should be numbered on the right lower end starting after the title page. In the text, abbreviations should be kept to a minimum and given within brackets following the fully spelled expression on first use. Commercial names of products should be avoided if possible. The use of commercial names of products in the manuscript title is not allowed.

The manuscript should be submitted exclusively as a Microsoft Office Word document, font 12, and contain the following sections:

A title page as a part of the main document including the following items:
• Full title without abbreviations.
• NAMES of all authors with initials of first names.
• Main affiliation of each author.
• Corresponding author’s name, full address, fax and e-mail.
• Electronic word count.


Abstract (summary)

Required for all contributions, except letters to the editor, and should contain a maximum of 250 words or less and should be subdivided as follows for original articles:
• Background and study aims: not more than two sentences outlining previous work in this area and defining the aims of the study.
• Patients and methods: relevant data on patients, study design (prospective or retrospective), and parameters.
• Results: presenting the most relevant data.
• Conclusions: one or two sentences with a special emphasis on the clinical conclusions to be drawn from the study.

Key words: please provide some key words below your abstract


Main text

Original articles should present the results of original research in the form of a full-length study. They should contain the following sections: abstract, introduction, patients/materials and methods, results, discussion; reference list, tables, figure legends.
Case reports (max. 1800 words): The journal encourages publication of case series. Isolated case reports will only be considered if they are of exceptional interest. They should contain the following sections: short abstract, introduction, case report, discussion, reference list (max. 15 references), tables (max. 2 tables), figure (max. 2 figures) legends. An extensive review of existing published cases on the matter should be provided.
Letters to the Editor (max. 600 words) should be clearly identified as such and should refer to a recent article published in the Journal or to a short relevant communication in the field of Gastroenterology. A maximum of 2 tables or 2 figures and no more than 6 references can be included.
Reviews, Symposia, Expert point of views or Guidelines should include an abstract, the core text, a conclusion and prospects for future research.

Clinical images should be of clinical relevance, should be presented very shortly as a quiz, without references. The answer must be short, without references.



Number the references consecutively in the order in which they are first mentioned in the text. Identify references in text, tables, and legends by Arabic numerals placed in round brackets. In the numbered reference list at the end of the text, use the style of the examples below.

Add the necessary punctuation-marks showed in bold in example 13.

Article (list all authors up to 6, otherwise list the first 6 authors followed by ‘et al.’ (in italic) :

13. Adler M., Goubau P., Nevens F. Hepatitis C virus : the burden of the disease.

Acta Gastroenterol. Belg., 2002, 65 : 83-86.

Book :

18. Day R.A. How to write and publish a scientific paper. Philadelphia : Institute for Scientific

Information, 1979.

Chapter in Book :

22. Costa M., Furness J.B., Llewellyn-Smith I.F. Histochemistry of the enteric

nervous system. In : Johnson L.R. (ed). Physiology of the gastrointestinal tract.

Volume 1. 2nd ed. New York : Raven, 1987 : 1-40.



Each table must be referred to in the text of the manuscript and be numbered (ex. Table 1). Tables and Table titles have to be typed on separate pages within the main manuscript document and should fit an A4 page vertically.


Legends for figures should be typed on a separate page within the main manuscript document.
Figures (in black and white or in colour) should be forwarded as separate files (JPG, 300 dpi at least). Each Figure must be referred to in the text of the manuscript and be numbered (ex. Fig. 1).

The figure label should include the first author’s name and a number referring to the text.

Figures inserted into Powerpoint presentations or Word documents are not acceptable.

3. Reviewing process

All manuscripts (except symposium articles, invited reviews, and letters to the Editor which are reviewed by the organizer and the Editorial Board), are peer-reviewed by the editors and usually submitted to one (case reports), two (original articles, reviews) or three (in case of disagreement) reviewers. Names of reviewers may be suggested by corresponding authors.
Referees are requested to answer within 30 days or send back the manuscript if they cannot comply with this regulation. Decisions of the reading committee (reviewers and editorial board) are as follows:
• The paper can be accepted for publication without further changes.
• The paper can be accepted for publication after minor changes that must be addressed.
• The paper can be accepted for publication after a major revision. In this case, the authors should provide a clear point-by-point reply to all remarks of the referee on a separate sheet and provide one copy of the manuscript with the changes highlighted in bold. The paper is then resubmitted to the referees for final decision.
• The paper does not meet priorities of the Journal and is not to be considered for publication in Acta Gastro-Enterologica Belgica.

4. Reprints

Reprints must be ordered in advance. An order form indicating the cost of the reprints is sent by the publisher Universa Press together with the page proofs (pdf).

The cost of these reprints depends on the number of pages and the number of reprints.

The corresponding author receives, from the publisher Universa Press, the pdf of the accepted article as soon as it is final for publication.

5. Copyright

All rights are held by Vzw/Asbl Acta Gastroenterologica Belgica, including the right to reproduce all or part of any publication.